Privacy Policy for ViCare and Vitotrol plus (United Kingdom)

We, Viessmann Werke GmbH & Co KG, Allendorf (Eder), Germany (“Viessmann”), take the protection of your personal data very seriously and comply strictly with the provisions of data protection laws.
This Privacy Policy applies to all ViCare and Vitotrol plus applications (“apps”). Viessmann apps may contain links to websites of other providers, which are not covered by this Privacy Policy.
The recording, transfer, storage, processing and other use of personal data will also be referred to jointly as “processing” in the following.
Your data may be transferred to and used by any of our affiliates worldwide for the purposes set out in this privacy policy and provided adequate safeguards are in place to protect your data.
The Privacy Policy provides you with an overview of the type of data processed by the apps and the purpose of such processing.


Principles of data processing via the apps

Data recorded by the apps or entered by you when using the apps are used only for the purposes stated in this Privacy Policy and only by us, unless you have given an appropriate declaration of consent. You may revoke a declaration of consent under data protection law at any time with effect for the future. You may withdraw the declaration of consent at any time by sending an email to: datenschutz@Viessmann.de.
Stored personal data will be deleted if you revoke your consent for storage, if the data are no longer necessary to fulfil the purpose of storage, or if storage of the data is not permitted on other legal grounds. Where required as a result of a statutory storage period, the data will not be deleted but will be kept for other uses. It is not mandatory to delete anonymous data.


Automatic data processing when accessing the apps

We automatically process data in server log files that are transferred to our servers by the apps. This is technically necessary for operation of the apps and serves the sole purpose of providing all functions of the apps. The following data are automatically stored in server log files:

  • operating system used by the mobile user devices
  • IP address of your mobile and device
  • time of server request
  • device ID of the mobile user device

These data are not combined with data from other sources.

IP address

The IP address is the internationally used unique identifier of the source of your internet connection at the time of allocation by your internet provider. The most usual form (IPv4) consists of four separate blocks of figures separated by periods. Generally, as a private user, you will use an IP address that does not remain the same because it is only assigned to you temporarily by your provider (“dynamic IP address”). In case of a permanently assigned IP address ("static IP address"), clear allocation of user data is possible in principle. Except for the purpose of pursuing unauthorized access to our website, we strictly do not use such personal data, but only evaluate on an anonymous basis, which of our web pages are accessed most frequently, how many times the website is accessed on a daily basis, and similar information.


Data processing as part of communication with heat generators

The purpose of the app is to control and analyse Viessmann heat generators. When a heat generator has been activated using the corresponding communication component (such as VitoConnect) in your app, its configuration and operating data, recorded errors, configuration settings, temperature profile (referred to collectively as “heating data") will be transferred to Viessmann servers, operated by Viessmann IT Service GmbH, located in the European Union, as part of commissioned data processing, and will be stored there. The app reads the data and makes such data available, as well as functions based on such data.
When creating a user account, you consent to heating data being used and disseminated as follows:

  1. The data are used to provide app functions, create push notifications (e.g., warnings, maintenance, failures), increase the operational safety of the system, improve system efficiency, correct deficiencies and improve service and system development by means of long-term research. The data will be processed by the following companies of the Viessmann Group for the following purposes all within the frame of commissioned data processing agreements with Viessmann: Viessmann Werke GmbH & Co KG (operation of the app); Viessmann Ltd. (sales and technical support for heating engineers); Viessmann Heiztechnik GmbH (further development of the app).
  2.  If you have activated the appropriate feature in the apps, heating data, the address of the heat generator, your name and your telephone number will be transferred to a specialist craftsman approved by you in the app. You may withdraw this approval in the app at any time and therefore stop the data from being transferred.
  3. In the app it is possible for you to approve other users for your heat generator. After approval, heating data will be transferred from your heat generator to these users as well. You may withdraw this approval in the app at any time and therefore stop the data from being transferred.
  4. The use and possible transfer of data in a form that uses only a pseudonym is performed for the purpose of increasing the security of system operations, improving system efficiency, rectifying failures, and improving service and system development by other companies in the Viessmann Group on behalf of Viessmann Werke GmbH & Co KG (commissioned data processing). The results of these analyses may be transferred to further companies of the Viessmann Group with the frame of commissioned data processing agreements, where the pseudonym may be removed so that the information may be used by these companies within the scope of the Terms Use for the app and this Privacy Policy.
    Using a pseudonym means that neither third parties nor any other companies in the Viessmann Group are able to allocate system data to you personally. Personal data (such as name, address, system users) will not be transferred. Viessmann guarantees that no other companies will be given access to data without the pseudonyms, except the aforementioned group companies.
  5. The use and possible transmission of data in a form that uses only a pseudonym is performed for the purpose of increasing the security of system operation, improving system efficiency, rectifying failures, and improving service and system development by other companies and by third parties. Using anonymous data means that neither third parties nor Viessmann are able to allocate system data to you personally and such data may not be allocated to you retroactively, either. Personal data (such as name, address, system users) will not be transferred.
  6. Personal data may also be used to review warranty cases and to protect Viessmann against unauthorized claims.

Data processing as part of the user account

When registering for a user account, you may have agreed to the use of the data entered by you for the purposes of operating the app. Such data include in particular your email address, the address of your heat generator, your name, and your telephone number.
In accordance with the declaration of consent you may have given, your email address may also be used for the purposes of sending product information and advertising, as well as market research and research on public opinion by Viessmann Werke GmbH & Co KG. You may revoke your consent at any time.
In accordance with the declaration of consent you may have given, your telephone number may also be used for a call with respect to product information and advertising, as well as market research and research on public opinion by Viessmann Werke GmbH & Co KG. You may revoke your consent at any time.
Further Companies of the Viessmann Group are only allowed to use your telephone number for a marketing call and your e-mail address for marketing e-mails, if they act under the instructions of Viessmann Werke GmbH & Co KG within the frame of a commissioned data processing agreement.

Use of AppSee

Viessmann uses the analysis tools AppSee and Firebase in the apps, in order to analyse your use of the apps. The data provided and used are recorded and stored in fully anonymous manner. Under certain circumstances, such data may also be stored outside of Germany or the European Union (after full anonymization).

Use of cookies

The apps use the following cookies, i.e., text files that are created at each login in order to authenticate the user: “ASP.NET_SessionId” and “.ASPXAUTH” both are session cookies. These files are stored on the user device and are deleted when the user logs out of the account. Both cookies are used by AppSee

Right of disclosure, Deletion

You have the right to disclosure of the data stored relating to you personally, their origin and their recipients, as well as the purpose of such storage. In addition, based on statutory provisions, you have a right to correct, block and delete personal data.

Additional information

Your trust is important to us. We are therefore available at all times to discuss with you and answer any questions you may have about the processing of your personal data. If you have questions that have not been answered in this Privacy Policy or if you require additional information at any other time, please do not hesitate to contact us at:
Responsible authority within the meaning of the Federal German Data Protection Act
Viessmann Werke GmbH & Co. KG
Viessmannstraße 1
35108 Allendorf (Eder)
Germany
Phone: +49 (0)6452 70-0
Fax: +49 (0)6452 70-2780
Email: datenschutz@Viessmann.de

Security notice

We make best effort to save your personal data in such a way that they are not accessible to third parties by taking all reasonable technical and organisational steps. We cannot guarantee the complete data security of communication by email, so we recommend using regular mail for confidential information.

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